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The Commission's planning for a new water supply began more than 10 years ago. As a member of the Tualatin Basin Water Supply Partnership, Hillsboro and its partners explored the potential for doubling the stored water capacity at Hagg Lake by raising Scoggins Dam by 40 feet.
Late in 2008, the U.S. Bureau of Reclamation (which owns the dam) released findings of its seismic assessment of the dam. It concluded that a worst-case subduction zone earthquake off the Oregon Coast would exert forces on the dam that would result in a dam failure. Reclamation is engaged in a study to develop appropriate standards and designs for improving the dam and improving its ability to withstand a seismic event. The costs and delay associated with those dam modifications create significant uncertainty for the dam raise project.
In response to that uncertainty, the Utilities Commission began a Water Supply Study (Study) in 2010 to identify a water source that could best meet the projected 40-year increase in demands of Hillsboro and neighboring water suppliers, and also adhere closely to the local community's values and expectations for its high quality, reliable water supply.
Hillsboro's Long-term Water Supply Study has required an extraordinary amount of analysis work, as well as some preliminary engineering design. Components of this nature can be highly technical, highly complex, and full of industry jargon. While the information on the web pages of this site attempt to translate all of the complexity of the multi-year study into summarized layman's terms, the documents on this page are presented "as is," for those seeking a deeper level of understanding of the process. Happy Reading!
If your browser is unable to load these documents, please note they are also available for review at the Water Department. For more information, please contact us.
The Utilities Commission used various approaches to engage the community throughout its study. The following sections summarize these efforts.
Polling and Focus Groups: The Commission retained the well-respected firm of Davis Hibbitts & Midghall (DHM) to measure the public's awareness, knowledge, and perceptions of water supply issues, and to gather factors they would want the Commission to consider in selecting a new supply source. DHM conducted a scientifically-based telephone survey of Hillsboro Water customers, and conducted four focus group (FG) sessions also with Hillsboro Water customers.
Polling and FG participants expressed these three values for picking a water supply expressed most often:
Website: The Commission developed the first phase of this website and devoted it entirely to information about the water supply study. Utilities Commission customers were notified of the website through bill messaging and informational card distribution. The cards were produced in both English and Spanish. The website includes information on the current water supply system, the different options under consideration for long term supplies, and water conservation measures. The website also provides information on interim and short range options for small increases in water supply capacity that may cost-effectively maximize the utilization of existing supply sources. The site also provided a mechanism for commenting or asking questions about the project.
Coordination with Partners: Throughout the study, Hillsboro included neighboring water supply agencies to advise, provide technical guidance, and review the data that was developed. Participants on the Technical Advisory Committee included Tualatin Valley Water District, Clean Water Services, and the cities of Beaverton and Forest Grove. Including these agencies in the study process was designed to assure that the long-term water supply needs of the entire Joint Water Commission service area would be reflected in the analysis.
Public Information: Water Department staff kept the City Council advised of the options that were under study by the Utilities Commission, with briefings to the Council at two public work sessions. Staff also made presentations to a number of local groups, including the Washington County Public Affairs Forum, the Greater Hillsboro Chamber of Commerce, and Hillsboro Rotary Club. Staff distributed information about water supply questions and the water supply website to the public from its booths at numerous public events, including Public Works Fair, Tuesday Markets, Celebrate Hillsboro, Hillsboro Air Show, and Washington County Fair. The postcards are also available around town at such locations as Utility Billing, Outdoors In, Aquatic Center and both Hillsboro Library locations. The Spanish version is also available at the Centro Cultural, the Latino cultural center located in Cornelius.
The Commission used a combination of surveys and focus groups to measure the public's awareness, knowledge, and perceptions of water supply issues, and to gather factors they would want the Commission to consider in selecting a new supply source.
The Commission also instructed staff to provide information on the water supply study through a special project website. Additional public input was solicited through the website and at interactive events throughout the City.
The three-year water supply study yielded detailed technical memorandums on different aspects of the project. The memos, plus an additional study on potential development of local groundwater, are available for review on the Resource Library page. This compilation of information was critical to the decision-making process undertaken by the Commission to designate a future water source that best met Hillsboro's future supply needs and community values.
Under the City Charter, the Utilities Commission is granted full authority over the management and operation of the city's water system. One of its most important responsibilities is to plan for and secure adequate sources of water supply to assure that the long term needs of the community will be met. Previous Commissions have left a strong legacy of successfully meeting that challenge. The Commission has some of the oldest, most senior water rights in the Tualatin River basin. The Commission was a participant in the construction of Scoggins Dam, spearheaded the construction of Barney Reservoir, and participated in the expansion of Barney Reservoir. Hillsboro's share of the stored water in those reservoirs provides vital flows during peak summer months to supply the community's needs. The current Utilities Commission is committed to securing a high-quality and reliable water supply for the future generation. Their hope is that in 50 years they will be credited with continuing the legacy of leadership in local water planning.
In June the Utilities Commission held two public meetings devoted to developing and adopting a set of criteria for rating the remaining supply options. These workshops included extensive discussion exploring the values and priorities most relevant to selection of a new long term water supply source. The final list approved by the Commission included the following ten criteria:
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The Commission rated each potential source (other than Durham, which had been eliminated due to the unavailability of water rights), based on a set of criteria. The criteria, based on community needs and values, were chosen by the Commission after receiving input from staff and the general public.
Each potential source was rated independently. The source that best matched the list of community criteria was selected as the preliminary preferred alternative. However, none of the sources (other than Durham) were eliminated. Instead, all other potential sources are considered “sidelined” while the public outreach effort is made. If a fatal flaw (reason that the project cannot continue) is discovered with the designated option, the other source options will again be considered.
In June 2012, the Commission received the Technical Memorandum on cost estimates for construction, operation, and maintenance of each option. The estimates were based on construction and operation of project configurations to meet the needs of the entire partnership. For project elements that could be built in phases, such as treatment plant capacity, the estimates included phasing assumptions, to realistically spread the cost of construction over time in response to the need for additional capacity. Capital, operation and maintenance costs were then adjusted for the time value of those expenditures to calculate a net present value (NPV) in 2012 dollars. The NPV allows the options to be compared directly based on their total life cycle costs.
In addition, the cost estimates were evaluated for cost risks. Actual construction or operating costs may be higher or lower than the original estimates, due to inflation, bidding market, the completeness and complexity of design, or a variety of other factors. After assigning risk ranges to different project elements, each option was subjected to intense analysis. Twenty thousand different scenarios were evaluated for potential future conditions, by randomly selecting cost values for each project element from a probability distribution rather than using a single point value.
While the numbers are still just estimates, they are accurate estimates, and provide the best information available for determining project costs in relationship to each other.
The Utilities Commission measured each potential source option against the set of 10 criteria that was selected by them after receiving input from their staff and customers. The Mid-Willamette option was the least expensive option, had the most positives and was the only option that successfully met all of the criteria. Here are detailed explanations why the mid-Willamette scored so highly and came out on top as the preliminary preferred option.
The City of Hillsboro Utilities Commission has identified the mid-Willamette as the preferred additional water source for the next generation of Hillsboro residents. For two years, Hillsboro Water (HW) has studied possible alternatives for a long-term supply that will be ready to serve customers around 2026, and the mid-Willamette option best matched the values identified by Hillsboro customers and commissioners as most important to the HIllsboro community. However, before designating the mid-Willamette as the preferred alternative, the Utilities Commission is initiating a public outreach process to encourage a community conversation about water supply in Hillsboro.
As part of the outreach process, HW will offer water supply workshops for the general public. The 90-minute workshops will offer an interactive session for community members to learn about the Hillsboro water supply vision and share thoughts on current and future water sources. The sessions will include electronic polling, as well as roundtable discussions.
**Food and drinks will be provided, along with childcare (ages 2-12, no infants) for workshop-attending families**
A public hearing will also be held for those who prefer to provide input directly to the Utilities Commission.
In addition to these general public outreach efforts, HW staff will also be meeting with the Chamber or Commerce, the Rotary Club, the Youth Action Committee, the Industrial Users Group, the Top 25 Users Group, the Vision 2020 Committee and a local Parents' Group.
If you know of a group that would like to learn more about Hillsboro's future water supply, please call (503) 615-6702 and we will work with you to set up a presentation. Presentations usually range from 30 minutes to a full hour, but we are happy to fit into your schedule.
If you are unable to attend an outreach event, but would still like to comment on the process or preliminary designation, please click here to be linked to an online comment form.
Public Outreach Program: At the Utilities Commission meeting on September 18th, designated the mid-Willamette as the Preliminary Preferred Source and initiated a public outreach program from late September through early December. Through several interactive public workshops and other sessions with customers and stakeholders, the Commission will solicit input on questions or concerns that the public may have about the Preliminary Preferred Source, and on the evaluation criteria considered by the Commission. The Commission will also collect and consider any comments submitted through the water supply website.
On January 8, 2013, the Water Department staff will deliver a report to the Commission of the feedback received during the outreach program. The Commission will also hold a public hearing that same evening to receive any input from community members who want to directly address the Commission.
Final Designation of Preferred Source Option: On February 12, 2013, the Commission is scheduled to make a final decision on the Preferred Long Term Water Supply Source. That designation will be included in adoption of the Commission's Water Master Plan Update.
Final Designation of the Preferred Source Option in February will set the course for the following major actions: